In order to maintain membership with FoodShare, Beneficiary Organisations (BOs) need to meet the below minimum requirements. Failure to comply with the guidelines in this handbook may result in a change of membership status with FoodShare, including reorientation, suspension, and / or termination.

Given the large number of BOs that require assistance, compared with the limited resources available to FoodShare, the following criteria was developed to ensure that the neediest and most credible beneficiary organisations are assisted, thereby safeguarding that the support will reach the intended recipients – the food insecure poor. The criteria for assistance to BOs may be reviewed and / or amended from time to time.

The Two Levels of Criteria

  1. Compulsory criteria: Criteria which must be adhered to, in order to qualify for assistance from FoodShare.
  2. Preferential criteria: Criteria that is advantageous, but not essential. Preference will be given to BOs that meet this criteria.
  1. Compulsory Criteria
    • NPO must have a current NPO registration number and certificate.
    • NPO must have a Constitution and Governing Board. A list of all Board members and their contact details is required.
    • NPO must have a verifiable physical location from which it operates.
    • NPO must have an email address in the name of the organisation, and contactable telephone and cellular phone details for main admin and secondary admin person.
    • NPO must have a bank account in the name of the organisation.
    • NPO must demonstrate that their financial position is such that it requires assistance from FoodShare.
    • NPO must be operating for at least 12 months from date of registration, and have a proven track record.
    • NPO must provide 3 credible references from community organisations in the area that are willing to be contacted by FoodShare as a reference for the organisation.
    • NPO must have a daily feeding programme operating at least 4 days per week.
    • NPO needs to have a designated area where they serve food to their beneficiaries that is clean and free from rodents and insects.
    • NPO needs to have a designated area for beneficiaries to sit down and eat the meal they are served - ideally under cover, clean, out of the elements and free from rodents and insects.
    • NPO must adhere to all statutory requirements in relation to food safety, health safety, hygiene etc.
    • NPO must keep proper daily records of their beneficiaries, a template will be provided.
    • NPO must have the necessary equipment and utensils needed for the preparation of food, in relation to the beneficiary population served.
    • NPO may not discriminate against any person on the basis of race, nationality, religion, political affiliation etc.
    • NPO may not sell, exchange, or barter any donated food.
    • NPO may not donate food received from FoodShare to any other person or organisation, unless permission has been granted by FoodShare in writing.
    • NPO must adhere to FoodShare’s Food Handling Requirements.
    • NPO must keep proper record of all food received, including delivery notes, correspondence, BO fees paid etc.
    • NPO must attend the quarterly meetings.
    • NPO must be willing to allow FoodShare to make unannounced visits to inspect its premises and records at any reasonable time.

  2. Preferential Criteria
    • NPO with a Public Benefit Organisation (PBO) number.
    • NPO that has been operating for more than 3 years.
    • NPO situated in a poverty nodal area.
    • NPO offering skills training, empowerment, income-generating or similar developmental programme.
    • NPO that operates on Social Enterprise principles.
    • NPO offering programmes that offer self-sustainability and independence, and community ownership.
    • NPO that has at least 5 permanent staff members.
    • NPO that has specific indicators that monitor performance and progress.
    • NPO that provides Annual Financial Statements by independent auditors or Three (3) months most recent Bank Statements

Types of Beneficiary Organisations

  • Training / Skills Development Centres
  • Disaster Relief Organisations
  • Organisations assisting the unemployed
  • Community-owned Early Childhood Development Centres / Community Crèches – awaiting registration with DSD, and serving 100 or more children
  • Care Facilities / Centres:
    1. Orphans and vulnerable children
    2. Aged care
    3. Frail care
    4. Disabled care
    5. Special-needs care
    6. Rehabilitation
    7. Nutrition Centre / Community Kitchen
    8. Abused / vulnerable women
    9. Homeless care

Food Parcel Programmes

FoodShare discourages the use of our donated food for making up food parcels because of the requirements needed to verify recipients. In exceptional cases, where FoodShare may allow its donated food to be used for this purpose, the following additional criteria will apply:

  1. The BO must keep a list of the specific beneficiaries that receive the food parcel. This includes, details of their names and surnames, addresses, identity numbers, the reasons for the assistance, and the frequency.
  2. The BO must keep a record of the specific contents of the food parcel given to each recipient. The contents must be typed on a form, and the recipient must sign for this. A copy of this form must be placed in the regularly updated FoodShare file.
  3. A FoodShare representative must be allowed to pay unannounced visits to randomly selected recipients, to verify that they exist, and to make a determination re qualification.

Membership Renewal

BO membership is renewed annually, in March. FoodShare may remove existing BOs and add new BOs at its own discretion.

Exit Strategy

FoodShare may remove member BOs should they receive assistance for more than 3 consecutive years, or where BOs are found to have sufficient resources to sustain their own operations and activities. FoodShare may also remove BOs that contravene any FoodShare or statutory requirements.

Membership Status

Membership status is not guaranteed. FoodShare reserves the right to suspend or remove BOs and add new BOs at its own discretion.

Membership Fees

All FoodShare member BOs pay a monthly subscription fee based on your organisation size. We have four categories, related to the size of organisation: small, medium, large, and umbrella. BO subscription fees are reviewed annually, effective January each year. Only members with accounts in good standing will be allowed to participate, and benefit from our service offering. There are two main avenues where you can benefit: (1) Warehouse Collections (Monthly and ad hoc collections) and (2) Virtual Collections (Daily/Weekly collections directly from a retail store or food outlet (our partner suppliers).

Size of BO Virtual Foodbanking (VFB) Only Warehouse Collections Only Warehouse and Virtual Foodbanking (VFB) Collections Min Monthly Tonnage Guarantee Kgs Retail Value
Small R 50.00 R 350.00 R 400.00 150.00 Kg R 6795.00
Medium R 50.00 R 450.00 R 500.00 200.00 Kg R 9060.00
Large R 50.00 R 650.00 R 700.00 300.00 Kg R 13590.00
Umbrella R 50.00 R 1200.00 R 1250.00 400.00 Kg R 18120.00
Rural BOs (VFB Only) R 50.00 R - R - - Kg R 0.00

If application is not completed in 3 weeks from start date of the application your application will be deleted and you will need to reapply.

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